Jobs

Job Description: Executive Administrator

Reports To: Chief Executive Officer

Status: Exempt

SUMMARY

As the nonprofit champion of Atlanta’s most visited park, the Piedmont Park Conservancy (PPC) was established in 1989 with a mission to enhance and preserve Piedmont Park as a vital urban greenspace and cultural resource that enriches the lives of all Atlantans. Operating in partnership with the City of Atlanta, the Conservancy has raised and reinvested over $150 million into the restoration of the park, construction of new features, and ongoing maintenance. Additionally, it offers a diverse array of programs catering to visitors of all ages and backgrounds, ensuring Piedmont Park remains a vibrant community asset. With the support of thousands of volunteers each year, the Conservancy serves as the primary steward of the park.

It is a time of growth and opportunity for the Conservancy, which recently launched a new comprehensive plan for Piedmont Park that includes a planned expansion of the park to the corner of Piedmont Avenue and Monroe Drive. The Conservancy will launch a capital campaign beginning in 2026 to raise funds for this exciting opportunity to expand Atlanta’s most visited park.

The Executive Administrator is a new and unique leadership role for the Conservancy, blending functions and abilities of both an Executive Assistant and Chief of Staff. This high-performance, high-functioning leader will oversee administrative functions and processes for the Conservancy, serve as a key representative and contact for external stakeholders, manage multiple strategic projects simultaneously, coordinate work and projects with department heads, offer direct support to the Conservancy’s Board of Directors, and serve as key executive administrative support for the President & CEO and, selectively, other members of the senior leadership team (COO and CFO).

Reporting directly to the President & CEO, the Executive Administrator will be a trusted partner and collaborator and will be a thorough, proactive, and effective leader of projects and people. The position will communicate strategically at a high-level with internal and external stakeholders and will exhibit strong interpersonal and written and verbal communication skills. The Executive Administrator will represent the Conservancy and its leadership in select organizations and settings and will be a consummate professional in appearance and demeanor. This is a unique opportunity for the right leader to truly shine and make a lasting impact on the Conservancy and park during a time of change, growth, and opportunity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Strong written and verbal communication skills
• Extensive project management abilities
• Proven strength in managing and mentoring team members
• Ability to multitask across a variety of roles, tasks, and projects simultaneously
• Proven facilitator of meetings and agendas
• Proficiency at developing reports, presentations, and publications
• Ability to manage scheduling and calendar of key leaders
• Patience and professionalism when working and communicating with internal and external stakeholders
• Strong proficiency with office, business, and project management software and tools
• Ability to work independently while keeping leaders abreast of process and progress
• Comfort and craft in managing up, across, and down in support of organizational and project goals
• Passion for the non-profit sector, Conservancy, and Piedmont Park

QUALIFICATIONS, EDUCATION, and/or EXPERIENCE

• An entrepreneurial, hands-on, strategic leader with highly developed emotional intelligence and active listening skills.
• Proven experience managing staff and leading a team.
• Prior nonprofit leadership role(s).
• Excellent writing, editing, analytical, and oral communication skills.
• Ability to multitask and meet deadlines.
• Ability to manage through ambiguity.
• Strong relationship-building and communication skills.
• Required experience using business and office-related software and tools.
• Experience with nonprofit fundraising capital campaigns.
• Experience managing budgets and participating in quarterly budget reviews and annual budget planning.
• Proven project management experience.
• Experience working with elected officials and community leaders.
• Creative and design experience.
• Commitment to shared leadership and cross-functional teams.
• Crisis communications experience is a plus.
• Experience working with volunteers is desirable.
• Must be able to work some evenings/weekends and limited travel.
• Bachelor’s degree preferred.
• Minimum 5–7 years’ experience in administrative and managerial roles.

PHYSICAL DEMANDS

Physical demands are limited to those associated with standard office and event environments.

WORK ENVIRONMENT

PPC operates onsite in midtown Atlanta with some limited opportunities for home-based work. Evening/weekend work is required.

APPLICATION PROCESS

Submit resume and cover letter to [email protected]. Only email submissions will be considered.

PPC is an Equal Opportunity Employer and encourages applications from all backgrounds.